Privacy Policy

This Privacy Policy applies to all products published by Arcovate Tech, including:

1. Introduction

Arcovate Tech builds Chrome extensions that help professionals work smarter. We are committed to transparency, minimal data collection, and protecting your privacy.

By using any Arcovate Tech extension, you agree to this Privacy Policy.

2. Data Collection and Usage

2.1 Meeting Transcripts (MeetSnap)

MeetSnap only processes data when you explicitly click "Start Capturing".

• Captions are read directly from the Google Meet page
• Stored temporarily using Chrome local storage on your device
• Never transmitted to our servers
• Sent to Groq API only when you click "Generate Follow-Up"
• Automatically deleted from local storage after processing

2.2 Job Description Data (PrepSnap)

PrepSnap only processes data when you explicitly submit a job description.

• Job description text is sent to Groq API to generate your interview prep pack
• Not stored on our servers at any point
• Never used for any purpose beyond generating your requested output

2.3 Local Usage Data

The following data is stored locally on your device only:

• Number of summaries or prep packs generated
• Subscription status (free/paid)
• User consent confirmation
• Theme preference

This data never leaves your device.

2.4 Payment Processing

Payments are handled securely by Gumroad. We do not collect or store any payment details. See Gumroad Privacy Policy.

2.5 Pro License Verification

When you enter your purchase email to unlock Pro features, that email is sent to our verification system (Supabase) solely to confirm your Pro license. It is not used for marketing, tracking, or any other purpose, and is not stored beyond the verification check.

2.6 Google Account Access via OAuth (MeetSnap)

When you use the automatic "Send Notes to Email" feature in MeetSnap, the extension requests access to your Google account via OAuth to deliver your meeting notes directly to you.

Important clarifications about Google data:

• Your Google OAuth token is used only within your browser session
• We never store your Google token, email, or Drive data on our servers
• The Doc is created in your own Google Drive — we do not have ongoing access to it
• The email is sent from your own Gmail account to yourself — we do not send emails to anyone else
• Your Google data is never shared with any third party
• Your Google data is never used for advertising, analytics, or AI training

MeetSnap's use of Google APIs complies with the Google API Services User Data Policy, including the Limited Use requirements.

3. Permissions Justification

Our extensions request only the minimum permissions required to function:

• activeTab and host permissions (meet.google.com): To read live captions strictly from Google Meet tabs
• storage: To temporarily store transcript and usage data locally on your device
• sidePanel: To display the generated summaries and interface within Chrome's side panel
• identity: To authenticate with Google OAuth so meeting notes can be saved to your Drive and emailed to you automatically — used only when you trigger the Send Notes feature

No permissions are used for tracking, background surveillance, or any purpose beyond the stated features.

4. Third-Party Services

Groq API (AI Processing)

• Used only when user triggers generation
• Processes transcript or job description to generate output
• Does not retain or store user data
• Does not use API data for AI training

See Groq Privacy Policy.

Google APIs (Docs, Drive, Gmail)

• Used only to deliver meeting notes to the user themselves
• No user data is stored on our servers as a result of these API calls
• Access is scoped to the minimum required (drive.file, not full Drive access)

See Google Privacy Policy.

Supabase (License Verification)

• Used only to verify Pro license status
• Receives purchase email for verification only
• No meeting content or personal data is stored

Gumroad (Payments)

• Handles all billing securely
• No payment data is accessible to us

5. User Control and Consent

• Data processing only starts after explicit user action
• MeetSnap requires user confirmation that meeting participants have been informed before capture begins
• Users can stop capturing at any time
• Google OAuth access can be revoked at any time via Google Account Permissions
• Uninstalling the extension removes all locally stored data

6. Data Security

• All API communication uses HTTPS encryption
• No centralised storage of user content on our servers
• Local-only data storage architecture for all sensitive data
• OAuth tokens are never logged or persisted outside the browser

7. Data Retention

• Transcript data is deleted from local storage immediately after summary generation
• No long-term storage of any user meeting content or job description data
• Usage counts and subscription status persist locally until the extension is uninstalled

8. User Rights

Since we do not store your personal data on our servers:

• Uninstalling the extension removes all locally stored data
• You can clear local data via Chrome extension settings at any time
• You can revoke Google OAuth access at any time via your Google Account settings
• For any data concerns, contact us at arcovate.tech@gmail.com

9. Children's Privacy

Our extensions are designed for professional use and are not targeted at children under 13. We do not knowingly collect personal data from children. If you believe a minor has used our extensions in a way that raises concerns, please contact us and we will take appropriate action.

10. Policy Updates

We may update this policy periodically to reflect new features or legal requirements. Continued use of our extensions implies acceptance of the updated policy. The "Last Updated" date at the top of this page reflects the most recent revision.

11. Contact

For any privacy-related questions or concerns:

• Email: arcovate.tech@gmail.com